Quatraine III

Plantation Florida

Homeowners Newsletter

By the People, For the People

Elections

02/25/15 - The annual meeting was held at Volunteer Park.   5 Homeowners were present in the audience, 6 board members, and the property manager.   A total of 21 were present when proxies were included.   This was not enough for a quorum and the current board rolled over.    The annual membership meeting was adjourned and the regular board meeting happened.  

02/26/14 - The annual meeting was held at Volunteer Park.   6 Homeowners were present in the audience, 7 board members, and the property manager.   A total of 25 were present when proxies were included.   This was not enough for a quorum and the current board rolled over.    The annual membership meeting was adjourned and the regular board meeting happened.   

02/27/13 - The annual meeting was held at Volunteer park.   A quorum (for the membership meeting) was not established (the final count was 27 in person or by proxy) and the current board rolled over for the 8th year.   During the floor nominations, Connie Lino was welcomed as a director, bringing the board count to 7.  

02/29/12 - The annual membership meeting was held at Volunteer Park.   3 homeowners were present, 5 board members, and the property manager.     A total of 71 proxies were collected with 67 voting "Yes."     The amendment to Article IX, section 8, D passed, removing a paragraph that was un-favorable to the association.     The current board rolled over.  The board welcomed April Greaner-Barfus as a new director.    

02/22/11 - The annual meeting was held at Volunteer park and no people showed up.   14 members were present, 9 by proxy and 5 board members.  The current board rolled over.   

02/24/10 - The annual meeting was held at Volunteer park.   13 members were present, 7 homeowners, 6 board members.   The current board rolled over.

02/25/09 - The annual meeting was held at Volunteer park and 12 people were represented in person or by proxy.   5 homeowners, 2 proxies, and 5 board members.    This means the current board rolled over and no election took place.   What does this mean?   The same as last year.  The board will serve 1 more year.   The quorum was once again established to be 30% as FS 721 says, 51 people as verified by the attorney.  

03/12/08 - The annual meeting was held at Volunteer park and 11 people were represented in person or by proxy.   4 homeowners, 2 proxies, and 5 board members.    This means the current board rolled over and no election took place.   The current board will serve another 1 year term.   What does it mean when no one shows up at the annual meeting?   It means the board is doing a good job, because everyone is happy.   It is when 80 people show up at the meeting that you know things are going bad.    The board has hired a new attorney to handle violations and collections.  The attorney said that a quorum for the annual meeting is 30%.    That would make the number of people required for the membership meeting to be 51.   The attorney said that FS 721 overrides what is in our documents.   Our documents are rather vague on this subject, they only say a quorum is a majority required for a meeting, which would mean 50% plus 1.   So we keep going back and forth between 51 and 86 people required for a quorum.    Right now that number will be 51.    If that many people show up at the annual meeting, and they're frustrated, then an election would probably take place anyway.   

02/21/07 - The annual meeting was held at Volunteer park and 18 people were represented in person or by proxy.   This means the current board rolled over and no election took place.   The current board will server another 1 year term. 

02/10/07 - By now, you should have received your election packet.  It has a proxy, and a meeting agenda for February 21st.    If you can not attend the annual meeting, then sign your proxy over to someone who will be attending the meeting.   This might be someone who goes thru the community and asks for your vote.   Otherwise, sign it over to someone you know will attend the meeting.  

Here's what will happen at the annual meeting.    People will sign in and a quorum will be established.   If there are 86 or more homeowners present in person or by proxy, an election will take place.   If there are 7 or less members running for election, they will move to the front table and are declared the new board.  Otherwise a vote will take place to elect a new board.   The current board in Quatraine3 is made up of 7 members.   What happens if more than 7 want to run.   The names are put on a board, each person speaks, and then everyone votes.    The votes are tallied, and the winners move to the front table.    The positions of the board are decided by the 7 members at the table.  First is the president, 2 VPs, secretary, treasurer, and 2 directors.    After that most leave and an organizational meeting takes place to decide on the next meeting date.  

01/17/07 - The annual meeting will take place on February 21st.   If you wish to run for the board, keep reading to learn how.  

12/20/06 - The annual meeting will take place in February 07.  The by-laws state this meeting must take place between January 15th and February 28th.    The exact date of the annual meeting will be determined at the January 17th board meeting.     The board is required to give 14 days notice of the annual meeting.   So look for an information packet in the mail sometime in February.  

07/01/06 - Are you frustrated with the way things are happening in the community?  Want to make a difference?   Then join the board.  Everyone eventually does.   It's the "brainwashing effect" because most have been on a board.   The "unwritten" term for board members is 3 years.  Although the actual term is 1 year.    After that, they can't stand it anymore.   Are you up to the challenge?   Can you handle it?   Remember, you work for FREE.   Yes, I said FREE.     Why are so many people brainwashed?  That's the big question.   You want to make a difference.   Yeah, everyone says that.    Most people come huffing and puffing into the board gung ho with ideas, then back down and quit after a month.   Can you stay for 3 years?     That's your challenge.  Oh, and remember, the president has all the power.  You have nothing until you are the president.   But with that power comes a bunch of responsibility.  Most presidents work from home.   They don't have day jobs, they do MLMs or other things to stay home.      Running a board is a small business and a government at the same time.   Why board members do it for free is beyond me.  Many think board members should be compensated for their work, because for some members, it's like a full time job.     

Since the elections are over for 2006, I'll explain how the elections work for those who want to run in 2007.   If enough people show up (majority of the homeowners), than a quorum (majority of members) happens, and an election can take place.   That would be 86 out of the 170 homeowners in our community. Otherwise, the current board is rolled over.  If an election happens, then nominations are taken from the floor.  What does this mean?   People stand up and say they want to run for the board and why.   Their name is placed on a chalk board or something similar.    Then everyone votes for 7 of those people.    The top 7 are the new board.  After the vote, the 7 new board members walk up to the front of the room and sit at the table.  Any board member who wasn't voted back in, is thanked for their service and returns to the audience.  The 7 new board members now decide who will be President, VP (two of them), Treasurer, Secretary, and two directors.   At this time, Quatraine III has 7 directors, but it used to be 5, and it can drop to that again if there isn't enough interest from the community to have 7.   After the vote, a meeting starts with the new board members discussing new motions to change the community.   Therefore, it is important, that everyone show up and vote for new board members.  Not only that, if you want to be involved in the community, this is the time to act.    Come to the meeting, stand up, tell everyone why you want to be on the board, and see if you are elected.  There is nothing wrong if you are not voted in.   The problem in most communities, is that people don't get involved.  

03/05/06 - The elections for the 2006 year are over.  The annual election was held at Volunteer park on 02/28/06.    First everyone signed in and received one ballot per homeowner.  At first there was a dispute on whether the proxies counted as a vote, or whether they were just for the quorum.  It was agreed, that since there were more than 2/3rds majority, that the proxies could count as votes.  It was said that this was the most people ever who attended a meeting.   With proxies and 29 homeowners represented, there were 112 total homes accounted for.    Those who had sent in proxies, were told to write a number in the upper left corner of the ballot, which represented their total number of votes.  Nominations were taken from the floor of whose wanting to run.  Those running were Robert Viands, Vivian Karr, Judy Kopelow, Robert Gros (didn't show up), Greg Moore, Shari Bernhard, Robert Schwartzbaum, Jay Wilson, Terry Stulgis, and Lisa Mucha-Sanchez.   Each person was allowed to stand up and state why they wanted to run.   Everyone did a great job and the audience applauded each.  The vote was then taken, the results tallied and revealed to everyone.  Seven directors were elected, 5 of them being officers.  There was a tie for the last position between Vivian Karr and Jay Wilson.    At first there was going to be another vote by show of hands, but then Jay decided to step down citing personal reasons (baby) and let Vivian have the seat.   The members not voted back were thanked for their service, and the new board members came up to the table.   Then the election for the officers took place.  Greg Moore won the position of President.   Robert Viands and Shari Bernhard won the position of Vice President.   Vivian Karr stayed on as Treasurer.  Terry Stulgis also stayed on as Secretary.   Robert Schwartzbaum and Lisa Mucha-Sanchez became Directors.  

01/09/06 - The election has been rescheduled for 02/28/06.    If you are interested in serving on the board, you need to fill out an new intent to run form.   And if you are gathering proxies, you need to use the new proxy form which has the new date on it.   You may contact Continental to get the proxy form, or send an e-mail to the web master here.

10/24/05 - The Elections have been cancelled.     The association realized they are supposed to happen between January 15th and February 28th.

We will keep you updated on when they will take place.

11/20/05 - Elections are to be held on November 29th, 2005 (this has been cancelled), at 7:00pm at the Volunteer Park, 12050 W. Sunrise Blvd, Plantation, FL 33323.

You should have received an information packet, with a proxy to fill out if you will not attend.  

Those wishing to run for election must first fill out an intent to run form and submit it by 5pm November 23rd (new date to be determined) to the Continental Group, by mail, fax, or in person..  

Nominations for the board of directors will be taken from the floor at the meeting, and then a handwritten vote will take place. 

To send an e-mail, click here quatraine3@bellsouth.net

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